How We Can Help You
Want to boost productivity and save money? Read through some of our automation examples below then request a call-back to find out what we can automate for your business.
Onboarding/Offboarding Employees
Does your employee onboarding process look something like this?
You get a new staff member. Let’s call her Sara.
You send a form to Accounting so Sara can be set up in the payroll system.
Then you send a ticket to IT so they can create a new login and password.
Then you send a form to HR to get Sara a profile on your CRM and PeopleSoft databases.
HR emails to double check the unconventional spelling: is it ‘Sara’, not ‘Sarah’? You email back to confirm that it is ‘Sara’.
So far four people have been involved in Sara’s onboarding process, taking them away from more productive work.
Let us automate your processes and boost your time.
After automation, your new onboarding process will look like this:
You get a new staff member.
You fill in one form.
You click ‘Approved’. That’s it!
Instantly, your new employee’s profile will be created in all relevant databases. No matter what systems you use, we can create a script that automatically ‘talks’ to all of them, creating a seamless solution for you.
Extracting Information from Emails
Does your company collect sales orders via email? For a small business this might seem like an insignificant task, but as the business grows the task grows too.
Say you’re a large company receiving thousands of sales order emails every month. Each morning an employee spends hours opening new emails, taking the order documents out, putting the documents in a folder, and marking the emails ‘closed’. This is a labour intensive but mindless job; the kind of task just begging to be automated.
Enter Optimise IT: we’ll write a script to automate the process, so each day (or as often as you want), the sales emails are automatically opened, the order documents automatically moved to the appropriate folder, and the emails atuomatically closed. Meanwhile that bored employee is doing something far more productive.
Want to boost your productivity? Find out what processes we can automate for your business.
Automated Software Installation
How long does it take to get software installed on an employee’s computer? In many workplaces, the process looks like this:
An employee requests access to the software they need from a manager.
The manager approves the request for new software.
The manager logs a request for IT to come and manually install the required software.
The IT department is in a 3-hour meeting and doesn’t respond to the request until the end of the day.
Frustration is high. Productive time is lost.
Let Optimise IT make life easier for you!
We’ll automate your software installation and uninstallation process so it looks more like this:
An employee fills in a request for access, which is sent to their manager.
The manager clicks ‘Approved’.
The required software is automatically installed on their computer.
NO need to log a service request with the IT department! In fact, no need for your IT department to be involved at all. They can get on with more productive work, while your employee gets on with using the software she needs to do her job.
Automated Network Auditing
How do you keep track of all the software installations and licenses being used on your computer network? It’s important to find out if your company is paying for licenses that aren’t being used … or using software that hasn’t been licensed. But doing a manual audit of all computers on the network is time consuming and has to be repeated regularly.
Let us automate your auditing process and boost your time. We’ll create a script that collects information about your network, including what’s installed on every computer and whether or not the software licenses are current. At the click of a mouse, you’ll get a full report on the status of all your computers. The best part? We’ll make it a no-impact process; we won’t need to check individual computers or interfere with your company’s operations at all.
Enter Optimise IT: we’ll write a script to automate the process, so each day (or as often as you want), the sales emails are automatically opened, the order documents automatically moved to the appropriate folder, and the emails atuomatically closed. Meanwhile that bored employee is doing something far more productive.
Want to boost your productivity? Find out what processes we can automate for your business.